Volunteer Programme 2003 · Job Descriptions

Volunteer opportunities are available for everyone at all levels of experience (providing that you are 16 years of age by May 2003 and 18 years with driving license for those applying for driving posts). Some positions do require knowledge of certain skills as and where appropriate i.e. typing skills, computer skills, medical skills, languages etc.

Volunteer Supervisors

At each venue (10 venues in total) a volunteer supervisor will be stationed. They are responsible for handling and coordinating their team of volunteers and maintaining communication with these volunteers. They will be involved in the mandatory training sessions prior to the Games and manage the distribution of uniform, credentials and packed lunches for their team. They will also maintain the roster schedule and assure that all volunteers have signed in and out and are carrying out their allocated tasks appropriately.
Sport Volunteers

These volunteers will be assigned duties related to a particular sport i.e. assisting officials, referees, score keeping, water distribution, set-up, clean-up; ensuring that each scheduled competition/event takes place smoothly etc. Each sport may have its own special volunteer needs.

Venue Support / Services

At each venue their will be a center point which provides all the requirements and information about what is happening at the venue for the general public, this will also act as a hub for all activities carried out by volunteers. Prior to the Games commencing logistical assistance, equipment and materials will be obtained from this point. Checking in and out of all volunteers must be carried out at this point. A crew of volunteers will be needed for ushering, ticket collection and greeting visitors.

Security Services

Positions vary from crowd control to parking and their focus is to ensure the venue is safe and orderly.

Drivers/Transportation

Special drivers/hosts are needed to accompany and take their VIP delegations to where ever they are needed whether to a venue, function or tour around the Island.

Media/Results Coordinators & related services

The volunteers report to the Public Relations Director and they assist in helping gathering results, assist the media at the venue, and assist in organizing interviews with athletes and medal winners. With collaboration with the IT commission volunteers will help maintain and update the Games website with results and photos of the Games as and when they happen.

Medical Services

At each venue there will be medical doctors, physiotherapists, trainers and other medical personnel to ensure the safety and well being of athletes, volunteers and the general public. A team of volunteers will be needed to assist this section.

Merchandising

A merchandising team will be needed at each venue where a stand selling hats, T-shirts, novelty items, Games souvenir programmes etc. will be set up. This crew will be responsible for the display and selling of official Games merchandise. They are accountable to Venue Manager.

Hospitality Services

Hospitality volunteers look out for the well being of official delegates, athletes, press representatives, VIP’s and Sponsors.

Communications

A leader will be responsible for communication requirements for their team and keep all events in constant contact with Headquarters informing them every now and then on the current situation and update reports.

Office Assistants

During the months prior to the Games and the days leading to the Games volunteers will be needed to assist the organizing committee in duties such as carrying out phone calls, data imputing, mailing, photocopying and contributing to the efficient running of the offices as smoothly as possible.

Accommodation

At the Hotel where the athletes will be staying there will be a center office, which will be used by the official delegates, athletes, coaches, VIP’s, and international press. This office will provide information and assist in any way possible any queries made and help solve any problems should they arise.

Information Services

A team of volunteers will be needed to assist the Marketing and PR teams to promote the Games (before and during) both locally and internationally. This will also include preparing information packs for visiting guests and carrying out visits to schools, local villages/town, local councils, sports venues etc; and the setting up of information stands at various fairs (as and when they happen) etc. This team will also help out in any way possible to promote Games sponsors as and when requested.

Logistics

A team of volunteers will make sure that all venues, offices etc are provided with the necessary equipment and supplies.

All volunteers will be provided with a uniform free of charge. All volunteers will be provided with a lunch pack. All volunteers will be provided with a certificate as proof of their contribution to the Games.

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